Volunteer

Volunteer to help out at the show.  Members can volunteer for 2 hour blocks and are eligible for free admission and volunteer prizes.

One Month Prior: ( April )
-Drive to trailer storage and get 3 show cases
-Set up and fill 3 display cases (with tables, drapes & signs) upstairs by the library

Arena Set up: (Wednesday May 2, Friday May 4)

-Purchase water, volunteer snacks and snacks to be sold
-A couple of people on Wednesday (10am-12pm) to drive the trailer to the site and tape out the floor plan
-Most volunteers on Wednesday afternoon (12-2pm) and evening (4-8pm)
-Unload the CRLC trailer full of show materials, set up booth layout tables/curtains and other labour intensive duties according to floor plan.
-The CRLC members’ display cases gallery will be constructed, tabled, and wired for lights. (6 cases this year)
-Strong volunteers to move tables & chairs and set up display cases
-Signage goes up, Tables are set up with gear.
-CRLC Information, Silent Auction, Tickets, Demonstrations finish set up.

Show Cases: (Wednesday May 2, 6-8pm) (NEW)
-This year the show cases are limited to 4 on the floor and 2 up by the library
-Cases will be shared between people and will showcase the activities of club members and promote our club, workshop and classes
-Members only.  No prices.  Business card ok.  Cases are locked from noon Friday to 5pm Sunday and may not be opened.
-CRLC members with display cases must set up/finish setting up their case, supervised by Display Case Lead .
-Contact: Dave Glaubitz

Ticket Tables: (Friday/Saturday/Sunday)

-2 hour shifts. Looking for 4-5 volunteers per shift. Located just outside the arena entry in the hallway.(Stefan Gibbins is Lead)
-Taking money, making change, and handing out prize draw entry forms to attendees. (sitting job)
-Putting wristbands on paid attendees. Good task for younger volunteers (standing job)

Information Booth: (Friday/Saturday/Sunday)

-2 hour shifts. Looking for 4-5 volunteers per shift. Located just inside the arena entrance.(Mostly sitting jobs)(Nancy Niles is Lead)
-Sell snacks to visitors (NEW)
-Giving out show pamphlets
-Giving kids a free gift (hopefully small tumbled rocks)
-Doing the Hourly prize draws (2 person task)
-Monitoring the prize draw barrel and tables (cleanliness, security, pens present)
-Recording donations for prize draws from the show vendors, inserting and extracting prizes from display case, setting prizes for hourly draws.
-Recording on board who won which hourly prize draw.
-Acting as Lost and Found station. (Items and perhaps small children)
-Show Announcements microphone use.
-Running errands
-Talking up the CRLC
-Acting as Central Volunteer Base. (equipment like electric cords, pens, tape, tools stored under table)
-Helping Memberships volunteer with forms and possible new members.
-Help Member Display Case Lead monitor display cases as needed.
-Help Demonstrations Table as needed.

 

Silent Auction: (Friday/Saturday/Sunday)

-2 hour shifts standing jobs. Mike O`Toole is the lead. (This is a fun, interactive fundraiser inside the show. If you have donations for the Silent Auction, please contact Mike)
-Setting up auction items on auction table under Auction Lead’s guidance.
-Watching bids and people at table so auction items don’t walk off.
-Timing auction rounds
-Helping people gather their winnings and take their money

 

Demonstrations: (Friday/Saturday/Sunday)

-Shifts variable to the demonstrator. Sitting and standing jobs.(Valerie Harty is Lead)
-Show off a skill at a table for the public attendees.
-Talk up the CRLC jewellery and craft classes.
-Demonstrators can’t sell at the table but they can put out advertising info for their wares.
– volunteers required for kids area (contract Ingrid)

 

Volunteer “Lounge”: (Friday/Saturday/Sunday)

-2 hour shifts. 1-2 people per shift (Mostly sitting job) (Lead to be Determined)
-change room delegated as volunteer rest area away from the hub-bub, where people can sit and have a drink or snack.
-Monitor the room for cleanliness and supplies.
-Monitor whatever Club equipment might be in the room, so it doesn’t walk off.

 

Volunteer Benefits!:

-Minimum 2 hour shift allows you free entry to the show and makes you eligible for volunteer prizes donated by the show vendors. Volunteer every day? Get free entry every day.
-Junior volunteers will receive letters for any eligible school volunteering credits their schools might offer.
-Volunteers helping with set up and takedown will have their names registered with the Tickets booth as eligible for free entry and for volunteer prizes.
-The Club continues to be able to lease our bay, maintain and expand our club activities.
Volunteer Coordinator: Stacy stacyglaubitz@gmail.com

4 Comments

  1. William Ottewell

    HI, I would like to put my name down for the Ticket table, or the Information booth for Friday, any time after 4pm.

  2. Alison Kendrick

    Do you still need volunteers for the ticket table, sitting job? I would love to volunteer for Saturday or Sunday afternoon, if you still need someone. Thanks!

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